Facility Rentals

All events that take place in Wolf Trap Foundation’s spaces require catering partners from our robust Approved Vendors List that includes a variety of caterers to suit every need and budget. Clients benefit from working with caterers who have a thorough knowledge and care for the Foundation’s facilities, rules, and regulations. Clients are not permitted to bring their own food, beverage, or alcohol.

All bar and beverage services must be provided by Wolf Trap. We offer a variety of packages to suit different needs and budgets. No outside liquor is permitted.

With the exception of catering and beverage services (as noted above), you may work with any vendor you choose. We ask that third party vendors schedule a site visit at least two weeks prior to the event to review facility rules and regulations. We require a Certificate of Insurance from all third party vendors. They may also be covered under a company’s insurance policy or event insurance.

A facility may be held for up to two weeks and holds must be requested in writing. However, if a facility is on hold and another inquiry is received, you will then have up to three business days to confirm your booking. To secure a space, you must sign a rental agreement and return it with a 50% deposit.

Facility rentals include 8 hours, including setup and breakdown. Events longer in duration, or requiring additional setup and breakdown time, are subject to an increased rental fee.

Rental fees include the use of the facility, an onsite venue host, complimentary parking, and guest Wi-Fi. The Barns and the Center for Education also include access to various sized on-site tables and chairs.

Load-in may not start prior to 7 AM, and all events must conclude by 11 PM (not including load-out time).

Events at Wolf Trap National Park are permitted year-round. On performance days, events must conclude at least four hours prior to the start of the show unless booked in association with a ticketed summer performance.

Absolutely. As with other third party vendors, all entertainment vendors—bands, DJs, musicians—must have a Certificate of Insurance. They may also be covered under a company’s insurance policy or your event insurance. We require that entertainers and musicians provide all of their own sound equipment, including events occurring in The Barns. Third party vendors must follow Wolf Trap’s facility rules and regulations.

Rentals include complimentary parking and there are ample spots available in each location.

To book tickets to a performance at The Barns during the winter/spring season or the Filene Center in the summer, please contact Group Sales at 703.255.1851 or groupsales@wolftrap.org.

The stage was built only for presenting performances. It is not available for event rentals.

We value our relationships with area nonprofits and are committed to providing a high-value experience for all organizations and individuals. Please inquire about discount options.

Be sure to specify your facility’s exact name and address on all invitations and promotional materials. Event attendees who search for “Wolf Trap” on a GPS device may not reach the correct destination. You can also share this link to directions and a map.

• The Barns at Wolf Trap:1635 Trap Road, Vienna, VA, 22182
• Center for Education at Wolf Trap: 1645 Trap Road, Vienna, VA, 22182
• Ovations Pavilion, Associates Pavilion, Terrace Pavilion, and Filene Center at Wolf Trap National Park: 1551 Trap Road, Vienna, VA, 22182